Microsoft Excel XP is a spreadsheet application in the Microsoft Office suite. A spreadsheet is an accounting program for the computer. Spreadsheets are primarily used to work with numbers and text. Take this free tutorial to learn Microsoft Excel 2002. Teaches you about create workbooks, worksheets, formatting, functions, formulas, and more! Complete with animated learning guides. Free Microsoft Excel XP training at its best! Download ms excel for XP windows for free. Office Tools downloads - Microsoft Office Excel by Microsoft and many more programs are available for instant and free download. (If no Excel automation needed) Change something like Excel Column width, borders. Save the file on server 5. Allow download by user 6. Users open the Excel file by EXCEL 2000, XP. I want to use VSTO's ability to change the data directly without touching Excel (no need to install Excel on server), that way I can't have Step 3?
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Lesson 15: Creating a Chart
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Introduction
By the end of this lesson, you should be able to:
- Identify the parts of a chart
- Identify different types of charts
- Create an embedded chart
- Create a chart sheet
Understanding the different chart types
Excel XP allows you to create many different kinds of charts.
Area chart
An area chart emphasizes the trend of each value over time. It also shows the relationship of parts to a whole.
Column chart
A column chart uses vertical bars or columns to display values over different categories. It is ideal for showing variations in value over time.
Bar chart
A bar chart is similar to a column chart except it uses horizontal rather than vertical bars. Similar to the column chart, the bar chart shows variations in value over time.
Line chart
A line chart shows trends and variations in data over time, displaying a series of points that are connected over time.
Pie chart
A pie chart displays the contribution of each value to the total. Pie charts are an effective way to display information when you want to represent different parts of the whole, or the percentages of a total.
Other charts
Other charts that can be created in Excel XP include doughnut, stock XY (scatter), bubble, radar, and surface, as well as cone, cylinder, and pyramid charts.
Identifying the parts of a chart
Have you ever read something you didn't fully understand, but when you saw a chart or graph the concept became clear and understandable? Charts are a visual representation of data in a worksheet. Charts make it easy to see comparisons, patterns, and trends in data.
Source data
This is the range of cells that make up a chart. The chart is updated automatically whenever the information in these cells changes.
Title
This is the title of the chart.
Legend
This is the chart key, which details what each color on the chart represents.
Axis
This is the vertical and horizontal parts of a chart. The vertical axis is often referred to as the Y axis, while the horizontal axis is referred to as the X axis.
Data series
This is the actual charted values, which usually are rows or columns of the source data.
Value axis
This is the axis that represents the values or units of the source data.
Category axis
This is the axis identifying each data series.
Creating a chart using the Chart toolbar
Charts can be created in a number of ways in Excel XP. The quickest way to create and edit your charts is to use the Chart toolbar.
To show the Chart toolbar:
- Choose ViewToolbarsChart on the menu bar.
Parts of the Chart toolbar:
Chart objects list box
This list box lets you select different parts of a chart for editing.
Format chart area
This is used to format the part of the chart that is currently selected.
Chart type
This is a drop-down menu that lets you select different types of charts. The chart type can be changed at any time.
Legend
This is used to show or hide the chart legend.
Data table
This is used to show or hide the actual source data that was used to create the chart.
By row
This plots the data series using the row labels (Y axis).
By column
This plots the data series using the column labels (X axis).
Angle text
This is used to rotate the angle of the X axis and Y axis labels.
Creating an embedded chart
Charts can be created in one of two ways in Excel XP: embedded charts and chart sheets. Excel creates an embedded chart by default. An embedded chart is placed on the same worksheet as the source data that was used to create it.
To embed a chart in a worksheet:
- Choose ViewToolbarsChart on the menu bar.
- Select the range of cells you want to chart. Your source data should include at least three categories or numbers.
- Click the chart type drop-down menu on the Chart toolbar and select the chart you want to use.
- Open the chart options dialog box by clicking ChartOptions to add a title to your chart.
- Select the Titles tab, and type the title of the chart in the Chart Title text box.
Different charts work best with different data. A pie chart, for example, can only display one data series at a time.
Excel XP includes a four-step Chart Wizard you can use to guide you through the steps for creating a chart. Highlight the cell range you want to chart, choose InsertChart on the menu bar, and follow the instructions in the wizard.
Creating a chart sheet
Sometimes you may want to create a chart and place it on a separate sheet in the workbook. This is called a chart sheet. Chart sheets can make your charts stand out, particularly when you're working with complicated spreadsheets.
To move an embedded chart to a chart sheet:
- Create an embedded chart.
- Select the chart to be moved to a chart sheet.
- Choose ChartLocation from the menu bar.
- In the Chart Location dialog box, select As a new sheet.
(The As object in radio button adds the chart as an embedded object on the worksheet.) - Click OK. The chart is displayed on a separate chart sheet in the workbook.
You can also use the Chart Location dialog box to rename the chart sheet.
Challenge!
- Type the following information on the worksheet:
In cell A2, type January
In cell A3, type February
In cell A4, type March
In cell B1, type Bill
In cell B2, type 3542
In cell B3, type 7184
In cell B4, type 6531
In cell C1, type Mary
In cell C2, type 2943
In cell C3, type 6542
In cell C4, type 7137
In cell D1, type Bob
In cell D2, type 3403
In cell D3, type 7314
In cell D4, type 6942 - Create an embedded line chart showing the numbers on the Y axis and the months on the X axis.
- Change the embedded line chart to an area chart.
- Convert the embedded area chart to a chart sheet.
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Lesson 1: Identifying Basic Parts of the Excel Window
Introduction
Microsoft Excel XP is a spreadsheet application in the Microsoft Office suite. A spreadsheet is an accounting program for the computer. Spreadsheets are primarily used to work with numbers and text. Spreadsheets can help organize information, such as alphabetizing a list of names or ordering records, and calculate and analyze information using mathematical formulas.
By the end of this lesson, you should be able to:
- Identify the parts of the Excel window
- Understand the differences between a workbook and a worksheet
- Understand a cell and its importance to Excel
- Move around a workbook
The Excel window
Many items you see on the Excel XP screen are standard in most other Microsoft software programs like Word, PowerPoint, and previous versions of Excel, while some elements are specific to Excel XP.
Workbook
Excel Xps File
Also called a spreadsheet, the workbook is a unique file created by Excel XP.
Title bar
The title bar displays both the name of the application and the name of the spreadsheet.
Menu bar
The menu bar displays all of the menus available for use in Excel XP. The contents of any menu can be displayed by left-clicking the menu name.
Toolbar
Some commands in the menus have pictures or icons associated with them. These pictures may also appear as shortcuts in the toolbar.
Column headings
Each Excel spreadsheet contains 256 columns. Each column is named by a letter or combination of letters.
Row headings
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Each spreadsheet contains 65,536 rows. Each row is named by a number.
Name box
This shows the address of the current selection or active cell.
Formula bar
The formula bar isplays information entered—or being entered as you type—in the current or active cell. The contents of a cell can also be edited in the formula bar.
Cell
A cell is an intersection of a column and row. Each cell has a unique cell address. In the picture above, the cell address of the selected cell is B3. The heavy border around the selected cell is called the cell pointer.
Navigation buttons and sheet tabs
Navigation buttons allow you to move to another worksheet in an Excel workbook. They are used to display the first, previous, next, and last worksheets in the workbook.
Sheet tabs separate a workbook into specific worksheets. A workbook defaults to three worksheets. A workbook must contain at least one worksheet.
Workbooks and worksheets
A workbook automatically shows in the workspace when you open Microsoft Excel XP. Each workbook contains three worksheets. A worksheet is a grid of cells consisting of 65,536 rows by 256 columns. Spreadsheet information—text, numbers, or mathematical formulas—is entered into different cells.
Column headings are referenced by alphabetic characters in the gray boxes that run across the Excel screen, beginning with column A and ending with column IV.
Rows are referenced by numbers that appear on the left and then run down the Excel screen. The first row is named row 1, while the last row is named 65536.
Important terms
- A workbook is made up of three worksheets.
- The worksheets are labeled Sheet1, Sheet2, and Sheet3.
- Each Excel worksheet is made up of columns and rows.
- In order to access a worksheet, click the tab that says Sheet#.
The cell
An Excel worksheet is made up of columns and rows. Where these columns and rows intersect, they form little boxes called cells. The active cell—or the cell that can be acted upon—reveals a dark border. All other cells reveal a light gray border. Each cell has a name. Its name is comprised of two parts: the column letter and the row number.
In the following picture, the cell C3—formed by the intersection of column C and row 3—contains the dark border. It is the active cell.
Important terms
- Each cell has a unique cell address composed of a cell's column and row.
- The active cell is the cell that receives the data or command you give it.
- A darkened border, called the cell pointer, identifies it.
Moving around the worksheet
You can move around the spreadsheet in several ways.
To move the cell pointer:
- To activate any cell, point to a cell with the mouse and click.
- To move the pointer one cell to the left, right, up, or down, use the keyboard arrow keys.
To scroll through the worksheet:
The vertical scroll bar located along the right edge of the screen is used to move up or down the spreadsheet. The horizontal scroll bar located at the bottom of the screen is used to move left or right across the spreadsheet.
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The PageUp and PageDown keys on the keyboard are used to move the cursor up or down one screen at a time. Other keys that move the active cell are Home, which moves to the first column on the current row, and Ctrl+Home, which moves the cursor to the top-left corner of the spreadsheet, or cell A1.
To move between worksheets:
As mentioned, each workbook defaults to three worksheets. These worksheets are represented by tabs—named Sheet1, Sheet2 and Sheet3—that appear at the bottom of the Excel window.
To move from one worksheet to another:
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- Click the sheet tab—Sheet1, Sheet2 or Sheet 3—you want to display.
Challenge!
- Display the contents of every menu in the menu bar, and note the icons associated with specific menu choices. Try to find the pictures or shortcuts on the Standard toolbar.
- Click each of the three worksheet tabs—Sheet1, Sheet2 and Sheet3—to become familiar moving from sheet to sheet in the workbook.
- Use the Page Up (PgUp) and Page Down (PgDn) keys to get used to scrolling in a worksheet.
- Use the horizontal and vertical scrollbars to practice scrolling up, down, left, and right in the worksheet.
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